Archive for category: Kendo Manager

Kanban definition

Kanban is Japanese word and, although is literally translated as billboard or signboard, it means “visual sign” or “card”.  Kanban is a workflow management method designed in order to easily visualize your work, maximize efficiency and be agile.

Kanban was firstly used by the Toyota Production System and Lean Manufacturing in the 1940s. Engineer Taiichi Ohno noticed few things in a work of a supermarkets and realized how to use them in order to improve Toyota’s engineering process. He saw that, when supermarkets stock shelves, they stock just enough product to meet demand. This way they were optimizing the flow between the supermarket and customer. When there was empty space on the shelf (a visual cue) the product would be restocked.  This way inventory matched consumption and the supermarket improved efficiency in inventory management.

Toyota used same methods in factory. When some of the teams gain extra capacity and is ready to pull more materials they would create a card (Kanban) to let know others about it. That’s why, because all requests for parts were pulled from the order, Kanban is sometimes called the “pull system.”

Same methods are used by project managers in almost all areas as well as by software teams and in IT projects today.

How Kanban Works

In past, this tool has been a physical board, with cards, magnets, or sticky notes on a whiteboard to represent work items. Today, more and more project management software have Kanban boards as part of their product.

Whether it is physical or digital, Kanban board is made up of different columns. These means that boards have three columns: to do, in progress, and done.

Kanban cards represent the work and each card is placed on the board in the lane that gives the current status of how much is done regarding that work. These way, with cards you have status at a glance. Also, with use of different color cards it’s possible to include different details. For example, red cards could represent a feature and yellow cards could represent a task.

When constructed and managed properly, it serves as a real-time information repository. Also, it highlights bottlenecks within the system and everything else which might get in the way and harm work on project.

Advantages of Kanban

If you implementing Agile and you want to bring order to chaotic work processes, Kanban’s visual nature gives you an unique advantage. That’s because Kanban board is easy to learn and understand and it improves flow of work as well as minimizes cycle time.

Main advantages of Kanban are:

  • High flexibility: Kanban is flexible and fluid model that respects the current state of your organization and it doesn’t require revolutionary changes. Priorities are reevaluated as new information comes in and if you take a look at the basic Kanban principles you will easily understand that it can be used by any team in your organization.
  • Reveal bottlenecks: Revealing the bottlenecks in your workflow, Kanban is reducing waste and ensure that teams don’t spend time doing work that isn’t needed or doing the wrong kind of work. With Kanban board filled with cards, you can see that some columns will get overcrowded with tasks. This way you can spotlight bottlenecks in your workflow and act properly.
  • Easy to understand: The team doesn’t need to learn a completely new methodology, because Kanban is really easy to learn and can be easily implemented on top of other systems in place.
  • Gives focus: One of the main advantages of Kanban is that it requires teams to focus on their current tasks until they are done. Also, with Kanban it’s easy to respond to the ever-changing customer’s requirements. It gives teams possibility to change priorities, re-organize or switch focus really fast.
  • Minimizes cycle time: Cycle time is the amount of time it takes for work to move through the team’s workflow. In Kanban projects, where the Kanban boards represent central information hub, all tasks are clearly visible and can’t get lost which improves transparency. Every team member can have a quick update on the status of every project or task and the entire team helps to ensure the work is moving quickly and successfully through the process which brings collaboration to maximum.

 

Disadvantages of Kanban

Most disadvantages associated with Kanban are the result of the misuse or mishandling of the Kanban board. Outdated or to complicated board can produce lot of mistakes and confusion.

These are mistakes in work with Kanban:

  • Outdated board: Kanban board must be up to date, otherwise team will work with inaccurate information. If work is completed based on off an out-of-date board, it’s really  hard to get things back on track.
  • Over complicated board: It is very important that the Kanban board remain clear and easy to read. Some team members may learn “new tricks” they can apply to their board but adding these kinds of things to the Kanban board just makes the important information less visible.
  • Lack of time frame: The columns on the Kanban board are only marked by phase (to do, in progress, complete). Because there are no time frames associated with each phase and you really don’t know how long the phase could last, frequent complaint about Kanban is that you don’t know when things will be done.

 

Core Principles of Kanban

According to David Anderson, author of several books about Kanban, every Kanban project, in order to be successful, should follow these core principles:

  • Visualize the workflow

In order to see big picture and see how the flow of work progresses it’s important to make all the work visible, including blockers and queues. Only after understanding how the flow of work currently functions, you can identify issues early, make the necessary adjustments and improve collaboration.

To do this you will need a board with cards and columns. Every column on the board represents a different step in your workflow and every Kanban card represents a work item.

When you start working on one of the items, you pull it from “To Do” column and when it is finished, you move it to “Done”. This way you can visualize your process as well as easily track progress and spot bottlenecks.

  • Limit Work in Progress

Switching a team’s focus halfway through will generally harm the process, and multi-tasking is a sure route for generating waste and creating inefficiency. Primary function of Kanban is to ensure a manageable number of active items in progress at any time. If there are no work-in-progress limits, your Kanban is wrong.

Limiting WIP means that a pull system is implemented on some parts or all of the workflow. Setting maximum items per stage ensures that a card is only “pulled” into the next step when there is available capacity. Such constraints will quickly show problem areas in your workflow making it possible for you so to identify them and resolve them as well.

  • Manage Flow

The purpose of Kanban system is to create a smooth healthy flow. By flow, we mean the faster and smoother movement of work items through the production process.

Managing the flow is about managing the work but not the people, so instead of micro-managing people and trying to keep them busy all the time, we should concentrate on managing the work processes and understanding how to get that work through the system faster.

This way we can minimize the average cycle time for production and avoid costs that are result of delay.

  • Make Process Policies Explicit

If you don’t understand something you can’t improve it. That’s why the process should be clearly defined, published and socialized so people can associate and participate.

When everyone is familiar with the common goal, they are able to work and make decisions regarding a change and that will move you in a positive direction.

  • Feedback Loops

According the Lean philosophy, regular meetings are necessary for knowledge transfer (feedback loops).

There are different types of meetings. Purpose of daily stand up meetings is team synchronization. They are held in front of the Kanban board and every member tells the others what he or she did the previous day and what will be doing today.There are also the service delivery review, the operations review, and the risk review meeting.

Frequency of this meetings depends on many factors, but the idea is that they are regular, at a strictly fixed hour, straight to the point and never unnecessarily long.

The ideal average length of a stand up should be between 10-15 minutes, while others may reach up to an hour which depends on the team size and topics.

Team meeting

  • Improve Collaboratively

Through shared vision of a better future and collective understanding of the issues that need to be overcome you can achieve continuous improvement and sustainable change within an organization.

Team that understands theories about work, workflow, process, and risk is more likely to build a shared comprehension of a problem and suggest steps towards improvement, which can be agreed by consensus.

In Summary

Visualizing workflow, setting WIP limits, managing flow, ensuring explicit policies and collaborative improvement is really easy once you learn and completely understand Kanban.

Also, with the development of technology, Kanban has been also continuously improving and digital Kanban boards are today part of many project management software . Because of this, the problems arising in remote teams are overcome. Today, through good project management software, teams that are often distributed all over the world can easily access from anywhere to all of the information from any device at any time.

On-Premise Project Management Software

On-premise project management software provides a centralized management of projects for companies and PMO (Project Management Office) while offering controlled access for different users. Kendo on-premise project management software comes without any additional software investment/setup cost for company or PMO. You can install it on any Windows Server, Windows VPS or Windows 10 PC.

Our Project Management  software is based on traditional project management methodology. We follows the PMBOK guidelines and recommended of Project Management Institute.

Kendo is a flexible On-premise software solution for managing projects of any type. Whether you are working in construction, services, consulting, engineering, business or software development, Kendo will help you complete your projects on schedule, on time and on budget.

on-premise project management software

On-premise Project Management Features

Kendo Manager has many options such as:

Our On-premise project management software is designed to help companies to successfully completed own project plans, allocate resources and analyze workload.

Also, our On- premise software is an ideal solution for project management office (PMO) and their Project Portfolio Management, Resource Management and Team Collaboration.

Successful PMOs Need the Right Project Management Tool

 

According to Management Study Guide, “Project Management is the art of managing all the aspects of a project from inception to closure using a scientific and structured methodology.

A successful PMO will need the right Project management tool to support their work. Kendo Manager is a On-premise project portfolio management software that provides easy resource management, real-time scenario planning, and portfolio comparison so PMOs can manage and plan portfolios.

Our On-premise software has Dojo dashboards that give you instant bird’s eye views into the health and progress of all your active projects. You can:

  • Monitor plan progress
  • Track costs
  • Track time
  • Track Risks
  • Track Issues and changes
  • View resource availability
  • View all active tasks
  • Keeping your plans on track has never been easier.

Kendo Manager dojo

To see why PMOs love Kendo Manager, start a free 30 day trial or download a Free version.

What Is PMO Software

PMO software is a term for the tools and features within project management solutions that enable your project management office to accomplish all the processes effectively.

PMO Software provide support to management, help to keep projects on track and make sure every action is compliant with regulatory rules and standards. When you have the right PMO software, it’s easy to avoid operational risks, budget effectively and monitor productivity.

Kendo Manager is the best on-premise project management software for your Project management office with all option that you needed for successful operation.

What’s better: On-premise or Cloud Project Management Software?

The simple answer is: it depends.

Every job is different, and the right solution depends on what your  problems are. Is your budget the most important consideration? Security? Or maybe,  simple communication and collaboration? Each company has different priorities and needs.

on-premise collaboration

Advantages of On-premise Project Management Software

Our flexible project management software allows you to maximize your project and portfolio management investment. Whether you are looking for a Self-Hosted or an On-Premise project management, Kendo Manager Project Server provides multiple delivery options in line with your infrastructure with a low barrier of entry.

  • Access anytime, anywhere – Running the application only requires access to readily available web browser software such as Firefox, Chrome or Internet Explorer.
  • One time investment – You pay for the application licenses once and a low annual maintenance fee for support and upgrades (this is optional)
  • Shareable – Data can be shared with staff and other business partners. However, you control who has access to what.
  • Secure – The applications are hosted on-site behind your firewall and are aligned with your company backup and security policies.
  • Data accessibility – Since the data resides within the four walls of your company there are no barriers of access to extract data from the system.

Check our project Management tutorials – This  Training Videos will help you understand what is Kendo Manager Project Server.

Free On-premise project management software for companies

And that’s not all, if you have started a startup company, and you are looking for on-premise project management software to install on your private server for free. We have a solution for you – Free Kendo project management software. Kendo Manager offers a FREE  Project Management Software version for 1 active project and 2 active team members. Later, when your company has a larger team and more projects you can easily Contact Us and buy a license and unlock Kendo Manager for multiple projects and team members.

Check our reviews on Capterra!

 

How best software for task management helps businesses

The best Project Management Software helps you run your project smoothly in all aspects that include task management, scheduling, planning, cost control, resource management.  The best software also facilitates teams to collaborate and communicates properly. It creates lucidity for team members and stakeholders. The best software for task management helps businesses and individuals to manage every aspect of the task from the planning phase to the reporting phase.

The Project management Software automates certain tasks and combines them in one comprehensive platform, which allows users to get access remotely or use in-house. The software for task management comes with many features that offer perfect solutions and it gives the authority to users to plan effectively and allows them the schedule various tasks effortlessly.  Through the computerization and reformation of different activities, and they can avoid hard and mundane manual efforts.

Self-hosted software for task management

Choosing the best software for task management is important and it is very necessary for successful training and understanding of the projects. A strong tool set with various project management modules that are utilized today can be very tough to find all in one place. Self-hosted task management like Kendo Manager can help both large and small team handle everything smoothly and clearly.

The best project management software can assist project teams to do their work properly at any time and at anywhere.  Customary applications may not be able to provide complete support for all teams as they work through, budgeting, planning, allocating resources, managing tasks, tracking & reporting development, and other functions.  The latest project management tools make the team powerful by granting them to work from anywhere and complete the project on time.

The best software for task management allows the project manager to integrate all work and the activated connected to the project in one place. The managers can become more controlled, and they can manage the project easily using the right tools.  The software helps the management to get organized between the beginning and the end of a project. It permits them to get a hold on their progress of the project during that period, who and how it should make it happen and when it should happen, etc.

One of the most significant and enthralling improvements in project management is the approach that the project team members come together. Task Management software can help businesses and individuals in analyzing potential challenges, opportunities, and facilitate them to make more effective and quicker decisions. Another major point that every business should remember is customer satisfaction. Using the software, businesses and individuals can offer their customers precise feedback in real-time and on-time delivery of services, along with other benefits.

Team members can have different skill levels and they come from different disciplines, and they all work in one organization or work for contractors, external partners, clients, and suppliers.  Project managers make the team work together no matter where they work and what skill they have, project teams, they provide the right tools to collaborate, and work together to complete the task.

The Best Tracking Software Features for Easy Task Management

The best task management software helps individuals and companies to manage the tasks including testing, planning, tracking, and reporting. The software helps the companies achieve their business goals, or work together and share information for the achievement of a collective goal. The best project software helps businesses and individuals to manage the project work properly as it automates particular tasks and integrates them into one big proposal.

best software for task management

What are the features of Task Management Software?

Task Management software helps the companies activate wide task creation, visualization, and notification abilities from ongoing corporate tasks to individual project management.  The features include task creation, idea, notifications; allocate resources, configuration, compatibility, reporting, and scalability. Resourceful task management manages all phases of a task, including its main concern, condition, time, financial status and human resources tasks, notifications, and recurrence.

  • Task Creation: It facilitates users to provide project data and produce particular tasks
  • Scheduling: It allows businesses to allocate group projects with to-do lists and set deadlines and priorities. All users can views to to-do lists as it assures accountability and transparency.
  • Resource Allocation: It facilitates managers to precisely allocate tools, employees, and funds to particular projects
  • Communication Tools: This feature enables communication among team members through discussion boards and instant messaging.
  • Time tracking: It facilitates users to check the time spent on each task and determine billable hours. Also, tracking helps project managers manage workloads, check and determine employee performance, and plan for future projects effectively.
  • Document Management: It facilitates users to share and store files associated with certain projects or tasks.
  • Notifications: It offers automatic notifications to teams or individuals to offer task updates, feature changes or any other related activities that can affect their process.

How to manage tasks effectively with Kendo Project Manager ?

Complet software for task management , like Kendo Project Manager, lets you use all of the best common task management tools in one software. Plus, it’s great for project teams because you can make a list ( Work Breakdown Structure in project management) of all the tasks required for the project. Simply add a new task for each item.

Kendo Project Manager gives you much better flexibility than paper lists, and it’s not only about making sure everyone has access to the  list of tasks. You can:

  • Use kanban
  • Use Gantt
  • Turn task lists into projects
  • Export lists from Excel
  • Define custom views (task list view, kanban, and Gantt)
  • Filter lists
  • Drill down into the details of a task from the task list
  • Manage hundreds of tasks easily with only a few clicks .

What You See On a Task Management software

The main thing you’ll see in your task management system are your personal dashboard with your tasks.  Make the My dashbard page of your project management software the first place you go every day.

You’ll see the work you have assigned to you that day and the upcoming tasks so you can check all task on easy way. Click any task and you will see the all detail about that piece of work. In Kendo Project Manager you can go even further, sharing status updates, adding links, uploading files and  messages to your task. It’s a great way of keeping everything to do with that activity in one place.

My dashboard kendo manager

How To Track Task Progress

On your software for task management you’ll see a Progress field. This is an indication of how far through you are with the work. Anything that is greater than 0% means the task has started and when it gets to 100% the task will be considered complete. In Kendo Project Manager dependes of permisions level , your team members can update this manually by expanding the task and updating the progress .

How to Manage Your To-Do List

The easiest way to tracking off your deadlines and tasks, and those of your team, is to update your to-do list once any activity on it is completed. Check your to-do list at the end of every day and mark the tasks you finished that day as complete. Mark anything that you started as ‘in progress’.

It will take you a minute and tomorrow you’ll be starting work with a clear idea, what should be your next priority.

 

Should You Share Task Lists with multiple people?

Yes! Task management works best when everyone can see what needs to be done. Software for task management makes this easy because your project task list can be shared with the team.

 

How To Save Time With Task Management

 

Time is money. That is correct, but some productivity experts say, time is more valuable than money.

When company owners waste time, they are wasting money. Best software for Task management can save you time, which will save money too.

task management software for teams

Next Steps for Task Management

If you haven’t already found the task management software that works for you, now is the time to test drive a few products and find one that suits your style.

Kendo Project Manager is easy to use, quick to set up on your server, windows VPS or pc, and lets you manage task lists with your team from wherever you are. Start your free 30-day trial.

 

Efficient Project Planning Software

An efficient project planning software can provide your efficient planning, communication, documentation, and collaboration for your building projects using web-based and digital software. If you a small team or not having enough budget, and you are ready to compromise on some best features, then choosing the best free Project Planning Software is the best option.

Because of not having proper project planning, many individuals have lost their project work. That is why it is important to have a defined plan to enhance your success rate. But, unfortunately, today you find several small team projects, in particular, are still not practicing this simple rule.

With proper project planning and scheduling, you can share timelines, and you can activate the creativity and experience of your entire team to collectively create and envisage your project plan.  In case, the task list is growing continuously, and having lagging team and clients pressurizing for last-minute changes, then it gets impossible to handle this chaos.  This is when you need to separate the actual results from the disorder that you are dealing with.

The simple project management software can help you with the step-by-step process, and help you create everything you require to do a successful project.  The Kendo Manager can help you get the best results as their software can help you from setting expectations to producing a smooth path that helps you reach your goals.

According to the report provided by GetApp Lab, currently, more companies are using free project management planning software and tools. Also, the report shows that around 56.4 percent of project managers are using simple project planning software every day. Around 95 percent of project management professionals are using more than one software tool daily. Before you want to learn about why project planning is needed, it is important to know what project planning is.

What is Project Planning?

If you have a company, then you should understand why project planning is important to increase your success rate.  Planning is one of the major phases followed by the beginning part of any project. In short, project planning helps you understand what needs to be done, which team is working on what phase, and how the team is approaching and communicating. Also, it helps you know what additional resources you will require, and when is work listed to be finished.  During this planning stage, a lot of different decisions made during this initial planning stage. It is very important that you do not avoid this part.

In general, a typical structure of a project plan (it can slightly differ from one project work to another) includes the following activities:

  • Creating the title of the Project
  • Expounding the background and perspective of the Project
  • Important objectives of the Project
  • Categorizing tasks
  • Choosing team members for the Project
  • Producing a communications plan
  • Recognizing threats and planning to avert them
  • Setting the schedule for the Project
  • Deciding on a project budget
  • Selecting the resources for the Project
  • Analyzing the final plan and obtaining approval from stakeholders’

Why Do You Need Project Planning?

It is important to have a project’s evolution to know how and what tasks you should complete before the deadline.  Before doing any project work, having proper planning is important as it helps your team organized, and it helps them save  execution time and project cost as well.  If Project Planning is not done properly and if it is done in a hurry, then you may miss like the communication. It is considered a crucial aspect of any project.

If the communication plan fails, then the team members can make huge mistakes.  Before that, you should know what is a communication plan? It is an official document that possesses all details on project updates, and it describes who can deliver them, and which methods, channels, and tools can be used for feedback and information delivery.  A precise and detailed plan can help the team members know precisely what tasks they have to do and what kind of process they should follow to get successful results.

project planning

What Makes Great Free Project Management Software the Best Choice?

The free project management software such as Kendo Manager meets the following criteria:

  • Free for infinite projects: The tools come with free plans that allow you to plan unlimited projects.
  • It integrates options for different management methodologies, including Gantt charts, Kanban, to-do lists, Scrum, etc.

If you are looking for the best Project Management software for Planning, then Kendo Manager is the best option as it is and cloud-based project management software for project teams, companies, and project managers.  This free project management plan is the best option for small or big companies as it helps them organize their project, team and provide them an overview of their project.

Pros of Project Management Planning Software:

  • Flexible overview of various projects
  • Easy to use
  • Gantt charts overview
  • Low prices for large MS PA (Project Alternative)
  • Smartphone and Desktop usability
  • Kanban Board
  • IPA Projects Compatibility
  • EU projects Compatibility

Deliver Your Projects On Time & Under Budget

With KendoManager.com project management planning software, you and your team can plan projects, track progress and collaborate online with these planning software and more.

Creating a general project plan

Before starting the project work, find the vital details that help you categorize it, including ID, name, and client.  You should also find other details like billing method, workflow, hours estimate, etc for some other planning tools. As a project manager, the next step that you need to consider is the tasks that need to be completed from start to finish. Using the tool, you can create the complete task lists that can structure and group all tasks you need to finish.

Plan Agile and Waterfall Projects

Kendo Manager lets you use both Agile and Waterfall planning, which makes the our software perfect for different phases of project and product management. It’s easy to:

  • Plan in sprints
  • Plan large projects
  • Track issues
  • Track changes
  • Track risk
  • Track Project Expenses
  • Collaborate with teams

Create New Tasks

Create a new tasks list using the Kendo Manager tool and generate your project plan. You can as well start with the plain project plan to create new tasks.

Set Due Dates

Using the tool, you can update every task with a premeditated due date, and observe the Gantt chart updates instantly.  You can also check the shading in the taskbar when the team progresses and the taskbar shows how far the task is progressing.

Assign People to Tasks

Assign your team members and assign them tasks so the whole team can collaborate on the plan. The team can update their tasks, add files, comment, and participate in discussions easily on desktop and mobile.

Get Plan Updates

See all activity on the plan as it happens. Send email alerts so everyone knows when the tasks and plans have been updated. Everyone stays in the loop on how the plan is progressing.

And Track All Your Plans in One Place

Our project planning software has Dojo dashboards that give you instant bird’s eye views into the health and progress of all your plans. You can:

Monitor plan progress
Track costs
Track time
Track Risks
Track Isuses and changes
View resource availability
View all active tasks

Keeping your plans on track has never been easier.

Start Planning Successful Projects Today!  Try It Our trial or Free Version.

The project management field is constantly evolving and to be successful various set of skills for project managers are must-have. Not only they have to master them, they must constantly improve essential skills for project management and develop additional management skills if there is need.

One of the reasons is the fact that, today, the global economy has become more project-oriented and every kind of organization recognizes project management as a strategic competence that is vital for business success.

If we take into account the PMI’s “Project Management Job Growth and Talent Gap 2017– 2027” reports where is stated that by 2027, employers will need 87.7 million individuals working in project management-oriented roles, we can understand why need for project managers with competencies and skills is growing fast.

Although, all that makes the project manager’s job more competitive and challenging, there are some basic and essential skills project managers need to have for successful project management. After learning these skills and with the right tools and techniques, some experience and good software for managing project, every project manager can be successful.

How to become a project manager

Before deciding on a project manager profession, you need to see if that career is for you. Talk to other project managers, ask them questions, or apply for a project management internship. You can also take some online courses to gain insight into this area. Typically, these courses provide tasks that are designed to interact with this business branch and see if you can handle its responsibilities.

On these websites you can find online project management education opportunities: edX, Alison, Coursera, Simplilearn, Udemy.

Project Manager Essential Skills

Each new survey produces a different list of the top 10 essential skills project manager need to have, which just goes to show that a ‘model’ project manager does not exist. Every individual approaches project management differently, bringing with them unique management skills and abilities that they devote to getting the job done in the best way they know how.

According to the PMI Talent Triangle®, project managers should have a combination of technical, leadership, and strategic and business management expertise as well as digital skills.

We will try to be more specific. To be an effective project manager, besides technical project management skills, basic and most important project management skills to master are:

  • Leadership,
  • Communication
  • Planning
  • Scheduling
  • Risk Management
  • Cost management

Essential Project Management Skills for Smoother Work

1. Leadership

For project manager leadership is probably most important skill. In order that everyone sees him as a leader, the project manager always must lead by example. When there is a huge team working under him, setting the examples is the best way to manage them. It’s simple – if the project manager can lead, a project team can deliver.

This means that the project manager should have the interpersonal skills necessary to build, motivate, lead, and inspire a project team to perform well and achieve the project objectives. He must be able to develop a trusting, dynamic and productive atmosphere inside the team. Also, he must be able to motivate the team by providing challenges and opportunities and help them understand the importance of the project.

He must encourage collaborative problem-solving and decision-making, resolve conflicts, recognize and reward good performance and all time provide whatever support is needed to the team.

2. Communication

For project manager communication is the cornerstone of effective project management. Communication breakdowns are continuously cited as one of the key reasons that projects fail, which is why for successful project management communication skills are a must-have skill for project managers.

The role of the project manager is one of communications facilitator. That does not mean he or she sends all of the communications. It means that the project manager is responsible for ensuring that communications are sent, received, and understood.

Excellent communication on a project is required in order to maximize collaboration and work together as effectively as possible. Most of project manager interaction with the stakeholders and the project board will focus on communication. But with the project team, collaboration is the focus: as project managers are responsible both for leading the team and for fostering an environment in which the team can collaborate effectively.

3. Planning

For project planning process is probably the most important phase. It is at the heart of the project life cycle and tells everyone involved where they going and how to get there.

The project manager must know how to create the project management plan that defines how the project is executed, monitored, controlled, and closed.

How to respond to an ever-changing project environment, clear project definition and detailed objectives are critical to the success of the project. If the definition and objectives are ambiguous, unrealistic, not agreed upon, or not written down, the project is in serious trouble before it begins.

With well-developed plans, the project team is being utilized efficiently and without delay, the project starts on a sound footing and provides the team with a mandate for action and a clear direction to follow.

 

4. Scheduling

The project schedule explains what work needs to be performed, which resources of the organization will perform the work and the time-frames in which that work needs to be performed.

The project schedule reflect all of the work associated with delivering the project on time. Without a good and detailed schedule plan that represents how and when the project will deliver, the project manager can’t manage project schedule and direct the team’s entire effort in the right direction.

That’s why, the project manager must be able to create a detailed project schedule that will remain flexible throughout the project and that will adjust to gained knowledge, increased understanding of the risk, and value-added activities.

Whether he is using a predictive development life cycle or manages projects in adaptive environments, the project manager must know proper project scheduling techniques. understand how to apply them effectively.

 

5. Risk Management

There is no project without risk and project managers can’t foresee all scenarios and eliminate all risks.

There are good and bad surprises and every project manager that is long enough in a „game“ came across both of them. Good ones are, of course, welcomed because they have a positive impact on the project but the bad ones…

Therefore, despite the uncertainties of a changing environment, to provide the best chance for successful accomplishment of the project, the project manager must know how to create an efficient risk management plan.

By that, we mean that he must be able to identify possible risks and assess the impact of project risks, explores strategies and develop plans for minimizing any negative effects that they might have on the project.

Managing Uncertainty: Strategies for Surviving and Thriving in Turbulent Times” by Michel Syrett and Marion Devine is a great introduction to risky environments in project management.

6. Cost Management

Budgets are tight and costs can be a major source of frustration in a project. Cost performance determines a positive project outcome and project manager must have the ability to control the budget.

The project manager must know how to create a plan for cost management that will define how the project costs will be estimated, budgeted, managed, monitored, and controlled.

Also, a good understanding of where costs can get out of control, careful monitoring and quick corrective actions are essential for effective cost management of a project.

Conclusion

Of course, there are many more skills besides this and be sure that there will be a need for many new skills in the future.

We know this seems too much, but the thing is, if you enjoy working with people, solve problems, develop and learn new things, you’ll love the world of project management. Besides, everyone has the skills & resources to become a project manager. All these skills can be learned, it just takes time and commitment to master them.

Does a project manager need to have technical skills?

Should a project manager should have technical skills in the area of the project work? This question is often the subject of discussion.

Some people says, Technical skills are not mandatory however, project managers should have a basic understanding of the technical aspects. This helps to better understand the overall solution, technical challenges and related risks.
The real answer is actually quite simple – it all depends on the size and complexity of the project.

If the project is small, then it may be that project manager may also be completing some technical work on the project.

If the project is large and complex then, without doubt, project manager needs to be focussed totally on one thing and one thing only, the management of the project. .

Project Management Software

Development of technology and various software solutions for project management are making it much easier to achieve great results without having extensive project management training.

Also, project management ranks among the highest-paid careers so know that if you put a lot of effort and dedication, in the end, it will be worth it.

It’s a diverse and above all not boring career because no two projects are ever the same and every day is different.

What is Best Project Management Software?

Best Project management software enables project managers and project teams to manage projects more efficiently and easily achieve goals. Project management software does this with a range of tools that helps project team to easily manage workloads, monitor and increase productivity, and allocate resources more efficiently . Also, project management software is used to keep track of multiple projects, monitor and analyze a team’s or individual’s progress, and analytics and reports about every aspect of projects.

Project management software is used by project managers (of course), employees, executives, partners as well as customers sometimes. While executives mostly use analytics and reporting to monitor projects, partners need informations regarding their particular activities in order to do their job. Customers usually watch online projects progress, provide feedback  as well as communicate with the services providers.

Types of Project Management Software

There are different types of project management software and before choosing the right one for you you need to know differences between these types. Two main types are PSA (professional services automation) and PPM (project and portfolio management) software.

With PSA software, besides project management, you will usually  get back-office functionality like CRM (Customer Relationship Management) and accounting. This is not always true and sometimes companies must buy a separate accounting or CRM solution. So make sure you thoroughly check what you get for your money so you don’t have to spend extra.

PPM is great for work on multiple types of projects and managing the inter-dependencies between them. With PPM you can manage projects across multiple business entities. This type is perfect for medium to large professional services providers. Also, it is suitable for SMB companies as well as startups and micro-businesses.

Because there are various projects that are implemented in many different ways there are also best of breed, all-in-one suite, and point solutions kinds of project management software . While best of breed software is just for project management, all-in-one suites includes functionalities such as CRM or billing. Point solutions, besides project management is equipped with additional  features such as project collaboration or project analytics.

There are also industry-specific project management solutions that are designed for professionals in various industries. They usually have standard project templates and reports or KPIs for a specific industry or market and they can be integrated with other software that is only created for the same industry and used by it.

Also, project management software is divided by the installation location, the intended size and utilization. Some solutions have all this options included and you can choose according to your needs while some are limited and can only be used in one way. Those are:

  • On-Premise – Also called self-hosted project management software. These means that it can be installed locally into your company’s servers. Because access to the system is restricted to devices connected to your local servers, this is the perfect option for companies who have very strict data exposure and storage policies and want to be in complete control of their data security and privacy.
  • Cloud-based –Project management software that is hosted on cloud servers. This way users and clients can access their projects wherever they may be, through a web browser or a mobile device.
  • Individual –If you want to test the software before buying and don’t have big needs this is best project management software solution for you. They are web-based and although they don’t have all features like more complete solutions , they are simple to understand and easy to use.
  • Open API –These types of project management software can be adjusted in order to suit your specific needs and preferences.

Some solutions have more or all this options included and you can choose according to your needs while some are limited and can only be used in one way.

Things to consider before choosing best project management software for your needs

You can download many project management software from the different sites for various platforms. But when it comes to finding and choosing a best project management software, there are many things to consider. First of all, you should have a good understanding of your project requirements before selecting and buying one. Also, factors to consider when you’re looking for a project management solution revolve around how easy it is to use, and how much it can simplify your day-to-day activities.

In order to avoid bad choices and not waste your time as well as for product to belong to Project Management category, there are some must-have features of every decent project management software you should look for.

Must-have project management tools

Real-time Communication and Collaboration  

Communication is an essential process in the world of project management. Many times on troubled projects, project team members feel that if the communication had been better, the project would go smoother. 

To ensure the success of a project, much information, including expectations, goals, needs, resources, status, reports, budgets and purchase requests, needs to be communicated regularly to all major stakeholders.

For project managers it is truly critical to get the message across right the first time to avoid failures in the communication process. Your team should be able to upload, exchange, access and share all files related to the project and communicate with ease because bad communication increases the chances of the project being delivered late.

With the right project management software tool where project communication is located in one place and where every team member can access them at any time, you can maximize the effectiveness of communication within the team.

Project Planning

Project planning is at the heart of the project life cycle and tells everyone involved where you’re going and how you’re going to get there. The project planning phase is often the most challenging phase for a project manager. 

In an ideal world, a project would be planned and approved, and then work would start and be completed according to the plan. In practice, however, you might have to adjust the plan throughout the life of the project. Therefore, any good planning and management system must be flexible enough to operate in the real world and yet be rigorous enough to provide control.

With good software, you can manage time, cost, quality, changes, risk, and related issues with ease. Also, you will be able to control staff and external suppliers to ensure that you deliver the project on time, within budget, and within schedule.

Task Management

According to Wikipedia, task management is a process by which you follow a task through its life cycle, from planning to testing, tracking to reporting. Tasks have to be realized with particular order using certain resources (peoplemachines, materials, costs) to realize the project in a due time frame and within the planned costs.

Effective task management requires managing all aspects of a task, including its status, priority, time, human and financial resources assignments, recurrence, dependency, notifications and so on. This is maybe easy to do if you’re working on one or two small projects with a small group of people but if you’re working on multiple projects it is physically impossible to monitor and control everything. 

With good task management tool you can see the status of all projects and all tasks in one place in real-time and always have most accurate view of your project’s progress.

Resource Management

Resources are people, equipment, place, money, or anything else that you need to do all of the activities that you planned for. Every activity in your activity list needs to have resources assigned to it.

Project Resource Management includes the processes to identify, acquire, and manage the resources needed for the successful completion of the project. These processes help ensure that the right resources will be available to the project manager and project team at the right time and place. 

If you manage several projects that use common resources, be sure your software can manage the projects by sharing a central resource pool. Every decent project management software will often have features designed to help project managers estimate resource needs and constraints and find the best combination of assignments for the project.

Risk Management

Even the most carefully planned project can run into trouble. No matter how well you plan, your project can always encounter problems.

There are almost always some unexpected events, such as project team members resigning, budgeted resources suddenly changing, the organization becoming unstable, newer technologies being introduced or something else. When managing projects, there is always a real need to properly identify various risks and manage these risks. 

Some risks can be prevented; others can only be mitigated. With a good project management software, you can identify, analyze and respond to project risks very quick.

Scheduling

The project schedule as it is called is the act of juggling resources such that they match the time and cost requirements. The project schedule is the tool that communicates what work needs to be performed, which resources of the organization will perform the work and the time frames in which that work needs to be performed.

Good project management software allows project managers to track project schedules, resources, budgets, and project-related assets in real-time. With the help of this feature, the project schedule can be viewed and updated by team members associated with the project, keeping everyone well informed on the overall project status.

Reporting

To keep all stakeholders, including team members, customers, project sponsors, functional managers, and senior management appropriately informed, your project management software must have the possibility to easily build various reports that show the status of a single project or the health of your entire portfolio. 

Reports on all the tasks, costs, and resources at a project as well as reports on risks, issues, and changes on the project are most important and if you can’t make them with the current software you are testing, just leave it and look for something else.

Things to Pay Particular Attention to

 

Prices

Of course, you heard for Microsoft Project but you also heard for its price. If Microsoft Project is perfect for you and your team but you can’t pay for it then look for free and paid MS Project alternative solutions. Many on market can do the same as MS Project but costs much, much less. 

When looking at prices, pay attention to how much you get compared to paid. The best and most famous are always a good solution, but they are also the most expensive. With little time and google, you can find software that do the same or even more for significantly less money.

There are options to pay monthly or annual, per-user or unlimited users, support or no support… If you don’t want to think every month about payment, the best and easiest solution is to look for an option to pay one time and forever have licensed software with no restrictions.

Security

Most project management solutions are hosted in the cloud and that makes the leak information to third parties’ biggest concern. That’s why it is important that you can define the roles of the user in the project (system) or restrict access to sensitive information. Although this way your data will not be 100% secure, you can minimize the possibility of accidental leak information to third parties from your employees.

If you or your company have very strict data exposure and storage policies and want to be in complete control of your data security and privacy than look for apps that give you the option to install it on your infrastructure as a project server (self-hosted, on-premise). Aldo this requires a bit more work you will have complete control and privacy regarding your data and bee free to use of the system resources.

Mobile App

Today, with the evolution of internet and technology, people included on project are often living in different countries. Also, in a field of project management there is no classic work time. Today project managers and members of project team are required to be available in every time of day or night. That’s why it is good that your project management solution is optimized for mobile devices.  The project management apps for mobile devices give you the ultimate way to manage your business from anywhere, anytime. With the applications, you and your team members can organize the data, leave comments, checklists, track budgets, achievements, and many more things wherever you are in an easy way.

Try best free project management software

Now that you know how to identify good project management software, go and try some of them. Most of them have a free version so it’s best to try some free project management software. Although they are generally quite limited (number of projects and users, short trial period) you will be able to see if it is the right choice for you and your team. Take your time for research and see what fits your needs. 

Be aware that not all project management solutions are the same. Some are perfect for developers and designers, others are for marketers or construction companies and so on. The right tool for you depends entirely on your team or department’s workflow and planning model.

While you are here check out our Kendo Manager free version. Maybe you find Best Free project management software it perfect for your needs.

All Best Free Project Management Software Options to Keep Your Team On-Track

Kendo is more than just a best free project management software – it’s a best free collaboration platform for your business. In each project group, you’ll find all of the files related to that specific project, while all tasks can be assigned or delegated to work colleagues at any step of the process, with a Task list, Kanban board, and Gantt chart view option if you prefer.

You can track how much time an employee has spent on each task, with task counters available to keep track. You can do simple cost tracking by viewing the actual and planned costs for tasks, resources, assignments, and the project.

Projects can also be shared online, so clients and those outside the organisation can track progress and contribute too.

All Best Free Project Management Software Options

  • Free Portfolio Project Management
  • Free Collaboration
  • Free Budget and Expenses Mangement
  • Free Task Management
  • Free Resource Management
  • Free Gantt chart
  • Free Task dependencies
  • Free Critical path option
  • Free Kanban View
  • Free File and document management
  • Free Time Management
  • Free Issue Tracking
  • Free Change Management
  • Free Risk Management
  • Free Tracking and monitoring 
  • Free Reporting (Advanced reports)
  • Free Self-Hosted Project Management
  • Notifications
  • Customization
  • Multilanguage
  • Roles and permissions
  • GPDR Ready

Our best project management software is free for 1 active project and 2 active team members. If you have a bigger team and more projects you can easily buy our license and unlock Kendo Manager for multiple project and team members.

What can you do with Kendo Manager?

Kendo Manager is Enterprise level solution with low cost and simple to use, flexible, complete and simple project management software solution with no additional costs for extra plugins. 

Our project management software is suitable for all types of projects, regardless of team size or project complexity and it does not require expensive education of employees.

Kendo Manager Features 

  • Portfolio Project Management
  • Traditional Project Management or Agile Project Management
  • Collaboration
  • Budget and Expenses
  • Task Management
  • Resource Management
  • Gantt chart
  • Task dependencies
  • Critical path
  • Kanban View
  • File and document management
  • Time Management
  • Issue Tracking
  • Change Management
  • Risk Management
  • Tracking and monitoring 
  • Reporting (Advanced reports)
  • Self-Hosted
  • Notifications
  • Customization
  • Multilanguage
  • Roles and permissions
  • GPDR Ready

 

Now, do a little more research and find more project management apps that can do all this and costs less. Good luck and take your time 😉

Cloud-Based Project Management

Cloud-based project management is a modern trend that has been going on for some time. Many companies have so far used the cloud as a great place to store data, but thanks to the development of technology and modern software, more and more companies are turning to manage projects and business in the cloud.

What is Project Management?

Project management is the correct use of knowledge, skills, tools, and techniques in the realization of project activities. Project management is done through the application and integration of project management processes. The integration of project processes on the project includes five process groups:

  • Initiation
  • Planning
  • Realization
  • Monitoring and control
  • Closing the project.

The person directly responsible for achieving the project goals is the project manager. Quality project management includes:

  1. Identifying the request
  2. Setting up clear and realistic project goals
  3. Establishing a balance in terms of quality, volume, time and cost relationships.
  4. Adapting plans to different interests and expectations of stakeholders.

The key to successful project management and realization of all planned project tasks lies in the control of three basic factors of each project:

  • Size of the project
  • Project time
  • Project costs

The key to the success of each project is the balance of these three factors.

The distortion of the balance between these factors is such that the change of one factor affects and inevitably leads to the change of another factor. Monitoring and control of these elements are done with the help of standard and implemented documentation and appropriate project management software. Corrective project management actions are based on the information available from the project management software.

Project managers in project management should take into account that each project itself carries a certain amount of uncertainty. Project risk is an uncertain event that in case it is realized can have a positive or negative impact on the project goals.

Modern management of business activities

Business activities are all economic activities that the enterprise performs in the course of business. The primary purpose of business activities is to make profits. Business activities in the company include:

  • Operative activities
  • Investment activities
  • Financial activities

Today, more and more companies use project management in their work and treat their business activities as projects. The goal of this transformation is better organization of business and increased efficiency in the realization of business activities and strategic goals of the company.

Cloud-Based Project Management Software

Today, there are a large number of projects in companies that require the engagement of a large number of resources, which require high costs and a major engagement of human resources in order to achieve the set goals. Many companies have employees who are in different locations or are working on the move.

Working from home has become our everyday life. For companies, the realization of projects on time and within the budget in the modern world has become an extremely difficult task which required a change in the traditional manual way of project management.

In the world, cloud-based project management software has gained great popularity as a tool for better tracking project processes such as:

  • Managing project activities
  • Time management on the project
  • Cost management on the project
  • Human resources management on the project
  • Managing communication on the project

cloud-based project management

 

The main problem for companies and organizations in the implementation of cloud project management is above all the cost of software. Western companies use solutions such as MS project server and which are extremely expensive for all companies and organizations.

What is Microsoft Project Server?

Microsoft Project Server is a software solution for managing Microsoft projects. Unlike the MS project, which is a desktop solution, MS project server is an enterprise-wide portfolio management solution that is located on a central project management server.

Microsoft Project Server is a robust project management tool that has a large number of options, but its implementation is expensive for small and medium-sized businesses.

The costs of implementing and licensing a Microsoft Project Server for a company that has 10 employees can cost more than  20,000$ if you include education and employee certification.

Project Management and Kendo Manager

Today, many companies have a need for their own project management server within their own information system or private cloud.

Kendo Manager has many benefits for small and medium enterprises. If you are looking for simple and advanced project management software, with acceptable price, you’ve just found it! Kendo Manager is a project management software, which is by characteristics and capabilities in the Enterprise category, and a price that is affordable for smaller businesses and teams.

Kendo Manager is a complete system for project management and project activities. Kendo Manager is:

  • Simple
  • Easy to use
  • There are no restrictions on the number of users and projects in the application
  • It does not require an expensive education
  • It has a free version for small teams

It is available in Serbian, Croatian, Bosnian, English and German language. In short, Kendo Manager is an efficient tool that provides the necessary assistance for faster implementation of your projects and effective communication between members of your project team in any situation and from any location. Also, Kendo is optimized for mobile devices.

The Kendo Manager Dojo control panel

Kendo Manager options

  • Control panels (my dashboard, project dashboard, project overview, dojo)
  • Tasks Management
  • Resource Management
  • Gantt Chart
  • Kanban Board
  • Problem tracking
  • Cost Management
  • Project budget management
  • Time management
  • Managing changes on the project
  • Risk management
  • Reports
  • Email notifications and internal notifications
  • Technical support
  • 1-year free upgrade.

How to run a Cloud-based Project Management Server

Kendo Manager is a simple cloud-based project management server solution that you can install on your own Windows VPS server or on a regular workstation where the Windows 10 operating system is installed.

Kendo Manager is a combination of Microsoft. Net technology and MariaDB FREE open source database. MariaDB is one of the most popular databases in the world. Many companies using MariaDB including Wikipedia, WordPress.com, and Google.

Advantages of Kendo Manager

  • A centralized information system for projects management
  • Remote project management
  • Each participant in the project has appropriate access
  • Accessibility of the project to all team members, whether they work in an office environment or field conditions
  • Easy to administer and use
  • Unlimited number of projects
  • Unlimited number of users
  • Encoder system
  • User rights and roles (project manager, team member, client, review permission)
  • Calendars, a notification system for incoming project tasks
  • One click to the project. Automatically generate project forms and prints
  • All data is available at any time and anywhere
  • The app is optimized for mobile devices (smartphones, tablets, iPhone)
  • Various types of reports for analyzing and tracking the time spent and resources on projects.

Documentation and video instructions:

Kendo Manager Administration

Kendo Manager User Guide

Installation instructions